Office Coordinator (Part-Time)

Job title: Office Coordinator (Part-Time)

Job description: JOB SUMMARY:

The Office Coordinator will be responsible for maintaining the daily operations in our Toronto office two days a week. The Office Coordinator will report to the Senior Director of Accounting supporting in office maintenance and projects as needed.

JOB RESPONSIBILITIES:

• Office Administration

• Maintaining stock and inventory and ordering supplies when needed (kitchen and bathroom supplies, general office supplies)
• Maintaining a tracking sheet of expenses versus budgeted amount
• Manage office phone calls and correspondence (email, letters)
• Sorting through received mail/courier and delivering to the appropriate recipient in the office
• Arranging outbound mail/courier as needed
• Greeting guests and visitors to the office
• Receiving shipments (inventory, water, office supplies when the fulfillment associate is off duty)
• Coordinate with office cleaning service company to ensure all office cleaning needs are met
• General office maintenance: ensure the server room fan is always running and cooling, light bulbs are working, HVAC is working, managing dishwasher
• Point of contact with office security company
• Keeping track of employees with access to the building and ensure terminated access is removed in a timely manner

• Coordinate and organize office events, such as planning office parties
• All other duties or projects as assigned.

KEY PERFORMANCE INDICATORS:

• Proper office inventory and supplies level
• Partnership with office employees

REQUIREMENTS:

EDUCATION:

• College Diploma in office administration or related discipline

EXPERIENCE:

• Previous office administrator experience is preferred

SKILLS:

• Proficient in Microsoft Excel and Word
• Familiarity with Outlook and Teams
• Excellent written and verbal communication skills
• Excellent time management, team player and collaboration skills
• Exceptional organizational skills with the ability to multitask and prioritize tasks
• Demonstrated problem-solving skills
• Ability to work independently

PHYSICAL & TRAVEL REQUIREMENTS:

• Must be able to travel to Toronto Office
• 16 hours/week

All Applicants:

United States Applicants Only:

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