Officer, Planning and Projects

Job title: Officer, Planning and Projects

Job description: Job Requisition Id: 175443

Business Function: Retail

Primary City: Ottawa

Province: Ontario

Employment Type: Full-Time

Employment Status: Permanent

Language Requirement: English Essential

Employee Class and Level: CPMGA01

Number of Vacancies 1

Job Closing Date (MM/DD/YYYY): 11/24/2023

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

The Officer, Planning and Projects is accountable for providing assistance to Directors and Managers of all aspects related to operational plans and budgets, and project plans – then monitoring, analyzing and reporting on these plans with respect to the attainment of targeted results. The officer will develop and implement processes, reports, analyses and/or policies relating to the functional unit. As well, the officer will liaise with other Finance and functional groups. The officer will become familiar with all aspects of the Planning, Reporting and Analysis group, i.e., Expense, Revenue and Investment.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Planning and Projects:

• Provides assistance to management in the implementation of all new strategies while recognizing that all information is of a sensitive, strategic and confidential nature. (Including confidential staffing forecasts attesting bargained employees).
• Initiates, inputs and develops work on all aspects of the different planning cycles-including financials (i.e., 5 year Corporate Plan, one year operational plan and budgets, project plans).
• Analyzes budget estimates from the point of view of expenditure history for given accounts, responsibility centres and projects and recommendation to the General Manager for allocation on funds.
• Develops, schedules and performs the analytical and modelling activities required to formulate Corporate Plans and Forecasts in conjunction with Corporate and Functional requirements.
• Develops and documents policies and designs and implements process requirements for planning, forecasting and reporting related to the functional unit.

Job Responsibilities (continued)

• Designs and documents functional management reporting requirements, defines requirements for and develops and implements financial planning, forecasting and reporting systems. Develops tools and applications for functional management reporting purposes.
• Coordinates and supervises where applicable the preparation of regular forecasts for functional and corporate reporting. Provides analysis and advice to functional management on forecast implications and provides all corporately required information within deadlines. Develops and provides any special purpose and ad-hoc reporting that may be required.
• Develops, maintains and provides monthly analysis package within published deadlines. Ensures all significant functional variances are identified and explained with any annual impacts where applicable. Presents performance analysis to monthly functional management meetings when required. All information is for the ultimate use of senior management.
• Participates in business process improvement initiatives while representing the interests of the function and improving the effectiveness of the team. Acts in the role of Manager as required.
• Advises functional representatives on all related policies and processes and ensures policy and best practices is reflected in current functional practices. Ensures all issues relating to other groups are integrated as required.

Qualifications

Education

• Completed post-secondary, preferably in an information management, communications or business related field OR a combination of equivalent professional experience and training

Experience

• 1 to 3 years of relevant experience in managing departmental finances
• 1 to 3 years of relevant experience in communication and content management, and working with content management systems (e.g., WordPress, SharePoint)
• Working knowledge in knowledge and document management best practices is an asset
• Working knowledge in business process design and implementation is an asset
• Working knowledge of analytical concepts (e.g., data management, data visualization) and technologies is an asset (e.g., PowerBI, Tableau)
• Project administration experience is an asset
• (If managing a team) One or more years’ experience managing people
• One or more years of experience in a unionized environment an asset

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs with intermediate to advance skills in Excel and PowerPoint
• Proficient with project management tools such as JIRA, Confluence, MS Project
• Positive go-getter attitude and drives for continuous improvement through creativity and knowledge of skills
• Experience writing proposals and giving presentations to all levels of an organization.
• Strong communication, analytical, and customer service skills
• Ability to work with teams effectively in information systems and data management project settings
• Attention to detail and focus on accuracy of data
• Knowledge on user experience and usability for content and/or tool development is an asset
• Strong organizational skills.
• Ability to speak, read and write in French is an asset

Other Information

Safety Sensitive Positions

This position may be considered a Safety Sensitive position and has additional requirements under Canada Post’s Substance Use Policy.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest

The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message

Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

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We do our best work when we trust each other.

We value the trust Canadians have in us, and understand it is earned with every decision and interaction.

RESPECT

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We respect each other as colleagues and treat each other as we would like to be treated.

We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.

DELIVER

I challenge myself to safely deliver every day because what I do matters.

We are a network of people, united by what we accomplish and deliver together.

Delivering a stronger Canada for Canadians is at the heart of what we do

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