Payroll Coordinator

Job title: Payroll Coordinator

Job description: Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also Canada’s Best Employers Forbes 2023 list.

The Payroll Coordinator, under the direction of the immediate NSC Finance/Payroll Supervisor completes day to day payroll activities as required by the Bayshore Northern Staffing Director of Operations and provides relevant information to the National Service Centre Finance Department Supervisor/Manager.

DUTIES AND RESPONSIBILITIES

• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by Bayshore Northern Staffing; follow up on missing or delayed time sheets; prepare data for transfer to the National Service Centre Finance Department as required.
• Representative for Bayshore Northern Staffing team working in a collaborative role from the National Service Center Finance/Payroll team.
• Respond to all Northern Staffing field employee inquiries in a timely manner as it relates to payroll processes including but not limited to; inquiries about pay, bonuses, rates, completion, and submission of timesheets etc.
• Assist with the Independent Contractors as it relates to banking, invoicing and PayBill in collaboration with the Northern Staffing Human Resources Team.
• Assist with training and mentoring of new Bayshore Northern Staffing field employees to timesheet completion and payroll activities.
• Work with National Service Centre and Northern Staffing Department Leads on the development and implementation of new technologies as it relates to timekeeping processes.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested. (question working relationships with CSC and TAs)

REPORTING RELATIONSHIP

The Payroll Coordinator reports to a supervisor as designated by the National Service Center Finance/Payroll Manager. As necessary, the Payroll Coordinator also liaises with Bayshore Northern Staffing Director of Operations

Qualifications

QUALIFICATIONS

Education

Minimum – Secondary School Diploma; completion of a recognized Payroll/Accounting Program or courses is preferred.

Experience

At least several years of experience with computerized payroll systems.

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