Purchasing Administrative Assistant

Job title: Purchasing Administrative Assistant

Company: PCL Construction

Job description: The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, and not just to the next project or what’s next in our industry.

We’re also looking at what’s next for you and how we can help you build a career you’re proud of. PCL is an innovative organization that focuses on the future of our employees as much as the future of construction.

As an Purchasing Support Administrator for our PCL Industrial Management Inc. office in Edmonton, AB, you will contribute to our team by:

• Supporting the Procurement team though an advanced administrative role.
• Assisting with preparation and distribution of appropriate purchase contract documents (e.g. subcontracts, Major Purchase Orders (PO), rental / lease agreements and service contracts) on behalf of the department.
• Proactively expediting and following up on all aspects of the contract process with internal and external customers and tracks contract discrepancies, outstanding or overdue contracts.
• Developing and maintaining a well-organized electronic filing system.
• Creating and maintaining templates for forms, letters, tracking spreadsheets, etc.
• Providing support to buyers with purchasing miscellaneous materials/assets and services as directed.
• Identifying and selecting vendors to purchase requisitioned consumables.
• Applying relevant purchasing/supply agreements to daily purchases.
• Proactively expediting and following up on all aspects of the entire purchasing process with suppliers to schedule deliveries and resolve material discrepancies, outstanding or overdue deliveries.
• Developing and maintaining customer-focused working relationships with suppliers, internal and external customers, and projects.
• Identifying, evaluating, and escalating potential risks that could affect project deliverables.
• Assisting with general administrative duties as required.

Qualifications

What you will bring to the role:

• Minimum of 5 years’ experience in an administrative capacity; experience in the construction industry is considered an asset.
• Post-secondary degree or diploma or certificate in office administration program is considered an asset.
• Is able to anticipate and fulfill the needs of a busy department.
• High attention to detail.
• Ability to work under pressure.
• Ability to carry out a number of tasks simultaneously.
• Adaptable and able to work effectively in a fast-paced and rapidly changing business environment.
• Basic understanding of supply chain and contract management is considered an asset.
• Excellent interpersonal, written, and verbal communication skills.
• Intermediate to advanced experience using Microsoft Office Suite.
• Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Should you require an accommodation during the application process, please contact us at with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Expected salary:

Location: Alberta

Job date: Fri, 19 Feb 2021 05:05:13 GMT