SCWI Student Liaison and Logistics, Administrative Assistant, APP D

Job title: SCWI Student Liaison and Logistics, Administrative Assistant, APP D

Company: Lambton College

Job description: Job Title: SCWI Student Liaison and Logistics, Administrative Assistant, APP D

Job Type: Appendix D – Support Staff

Location: Sarnia, Ontario, Canada

Job Category: Support Staff

Closing Date: January 25, 2021

Salary: $25.38/Hour

For over 50 years, Lambton College has been a ground-breaking institution and a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.

The College attributes much of its continued success to career-focused programming, exceptional faculty and staff, and world-class facilities such as a state-of-practice NOVA Chemicals Health & Research Centre, and a new Athletics & Fitness Complex as well as the Fire School, and Centre of Excellence in Energy & Bio-Industrial Technologies.

Lambton College is the only college in Canada to have been ranked among the top three Canadian research colleges for the past four years straight by Research Infosource Inc., including a #1 ranking in 2018.

The College’s award-winning Enactus Lambton has also earned a number of prestigious awards including National Championship titles in 2018 and 2019, and the Enactus World Cup in 2018. The group is globally recognized for their work on the renowned One Seed Project that created a sustainable middle class in rural Zambia and One Circle in partnership with First Nations communities across Canada to address issues like business development, food stability, and clean water.

Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa First Nations, much work has been done to ensure a College environment that is welcoming and supportive to Indigenous learners, resulting in a 40 percent increase in Indigenous students on campus since 2012.

About the Position:

This position is a temporary, full-time support staff position replacing a bargaining unit employee for 35 hours per week.
Position to commence February 15, 2021 and complete August 15, 2022.

Specific Accountabilities:

• Provides administrative assistance to the Manager, College Access Programs
• Responsible for the Student Help Desk in the SCWI Department by responding by phone/email and/or in person to a variety of inquiries on all aspects of the S.C.W.I. program including assisting students with navigating issues with user names, passwords, program and transportation issues or changes, etc.;
• Responsible for all student related administration such as registration, student data entry and manipulation for reports, marks submission and reports, and finally transportation;
• Processes applications for Dual Credit students from Board Partners. Registers and codes secondary school students as part time college Dual Credit students in Dual Credit courses, SWAC and OYAP;
• Liaise with the School Boards (board partners and teachers) to monitor student attendance and withdrawals throughout the semester. Sends final grades to individual secondary schools and generates reports requested from evaluation data;
• Organizing and maintaining transportation requirements for Dual Credit activities and regular transportation including transportation contracts with bus or taxi providers, purchasing and distribution of bus passes and parking passes;
• Event planning for SCWI activities and events.
• Reporting changes in EDCS (SCWI reporting tool)
• Other duties as assigned.

Qualifications:

• Minimum of a two-year post-secondary Office Administration Diploma or a diploma in a relevant or related field is required;
• Two or more years’ practical work experience in customer service and office administration using technology as a key tool in managing various responsibilities;
• Demonstrated professionalism and ability to handle confidential and sensitive material with tact and diplomacy, exercising discretion and judgement at all times;
• Demonstrated excellent interpersonal and communication (oral and written) skills to interact effectively with staff, students and the public are all essential;
• Excellent organizational and time management skills including the ability to set priorities and meet deadlines;
• Excellent computer skills with a demonstrated knowledge of Microsoft Office products especially Excel and Microsoft Outlook;
• Highly organized, multi-task oriented with a strong aptitude for detail and accuracy;
• Aware of the importance of and displays skill in providing timely and exemplary customer service to internal and external customers;
• Exceptional critical thinking skills to effectively troubleshoot or solve problems effectively;
• A collaborative team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day;
• Comfortable working in a digital environment and you are committed to using technology to create an exceptional student experience;
• You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals;
• Familiarity with Ellucian, WebAdvisor, D2L and my Lambton.

Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.

Lambton College hires on the basis of merit and is committed to employment equity. In support of a diverse and inclusive college community, Lambton College welcome applications from all qualified candidates, including aboriginal persons, members of sexual minority groups, persons with disabilities and visible minorities.

Expected salary: $25.38 per hour

Location: Sarnia, ON

Job date: Wed, 20 Jan 2021 05:27:18 GMT