Secretary C – Mental Health & Addictions

Job title: Secretary C – Mental Health & Addictions

Job description: ​Req ID: 168440

Company: Nova Scotia Health

Location: Central Zone, Nova Scotia Hospital

Department: MHA CZ Mental Health Court Program

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position

Posting Closing Date: 1-Dec-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Health Services Manager or designate, the Secretary provides administrative/secretarial support to the interdisciplinary team. This includes all Mental Health and Addictions professionals and Physicians/Psychiatrists and the Health Services Manager. The Secretary provides a full range of administrative support to the team which may include but not limited to taking minutes, preparing letters, and scheduling meetings and appointments. The Secretary works collaboratively with other support staff, mentioning when indicated; may be required to cover other position within clerical and admin support group. This position ensures efficient and effective administrative support for quality consumer-focused services.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration/ business/secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of one (1) year of related secretarial experience required
• Knowledge of medical terminology, finance terminology and SAP an asset
• Experience with STAR registration system and PHS Scheduling System an asset.
• Experience working in a health care setting – specifically Mental Health and Addictions an asset
• Demonstrated typing proficiency with a speed of 60 wpm an asset
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and a willingness to learn new computer programs
• Adaptable to change and is flexible to accommodate the expectations of the position
• Ability to work in a self-directed environment and effectively within an interdisciplinary team
• Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Strong ability to communicate professionally both verbally and in writing while maintaining a sense of customer service
• Physical ability to perform duties of the position
• Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
• Commitment to confidentiality and privacy of NSH patients and clients

** A skills test may be included as part of the selection process**

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent / Full-Time / 70 Hours Bi-weekly
• Start as soon as possible.

Compensation and Incentives

$20.25 – $22.50 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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