Secretary, Gynecologic Oncology

Job title: Secretary, Gynecologic Oncology

Job description: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.The Secretary, Gynecologic Oncology performs a variety of secretarial and clerical duties in support of medical staff. Ensures that procedures are followed through to facilitate patient treatment and care according to medical requirements and BCCA policies.

1.Screens and prioritizes patient requirements for the attention of medical team staff by:

• Determining urgency of incoming calls regarding patient treatment and taking appropriate action such as requesting charts or results of tests
• Relaying patient information to and from doctors’ offices and outside hospitals.
• Obtaining reports by contacting appropriate Agency departments or outside sources.
• Coordinating appointments and tests for patients as requested by medical team.
• Coordinating out-of-town patient appointments by performing such duties as pre-booking the necessary chemotherapy, radiotherapy, diagnostic services and accommodation.
• Accessing patient information system to retrieve patient data.
• Scheduling clinic and other appointments for medical staff.

2.Performs a variety of secretarial duties for members of medical team such as:

• Transcribing reports and papers for publication.
• Typing treatment protocols.
• Typing confidential correspondence from dictation or written draft.
• Initiating and drafting routine correspondence for signature.
• Opening, sorting and distributing mail.

3.Maintains filing and record keeping systems.

4.Arranges meetings; takes, drafts and transcribes minutes as required. Takes follow up action when indicated in minutes.

5.Sends out notices and types out case notes for clinic conferences.

6.Types correspondence and manuscripts according to publication requirements.

7.Performs tasks associated with research activities of medical staff such as preparing study forms and charts according to guidelines.

8.Completes registration forms for meetings, books hotel accommodation and makes appropriate travel arrangements for medical staff.

9.Updates curriculum vitae and maintains records of publications and research activities.

10.Performs other related duties as assigned.

What you bring

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.

• Ability to keyboard at 60 w.p.m.
• Communicate effectively both verbally and in writing.
• Deal with others effectively.
• Organize work.
• Physical ability to carry out the duties of the position.
• Ability to operate related equipment.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

Job type (Temporary Full time

Wage $26.12

Location Vancouver, BC

Closing date 28/1/2021

Hours of work Mon, Tues, Wed, Thurs, Fri

Reference 103240

What we do

BC Cancer’s mandate covers the full spectrum of cancer care from prevention, screening, diagnosis and treatment, to research and education, to supportive and palliative care. BC Cancer operates six regional cancer centres , providing assessment and diagnostic services, chemotherapy, radiation therapy, and supportive care. Each of BC Cancer’s centres delivers cancer treatment based on provincial standards and guidelines established by BC Cancer. We work in partnership with communities to provide a network of chemotherapy clinics so patients can receive care closer to home.

Provincial Health Services Authority ( PHSA ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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About BC Cancer Agency

BC Cancer, a part of the Provincial Health Services Authority, provides a province-wide, population-based cancer control program. BC Cancer accepts patients who have been diagnosed with cancer and …

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