Secretary II – EIBI – Mental Health & Addictions

Job title: Secretary II – EIBI – Mental Health & Addictions

Job description: Req ID: 114858
Location: Eastern Zone, St. Martha’s Regional Hospital
Company: NSHA
Department: MHA EZ SMRH EIBI Program
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Admin Professionals CUPE
Posting Closing Date: 6-Jul-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Manager, Mental Health & Addictions this position is responsible for a wide variety of secretarial duties and functions within EIBI – Mental Health & Addictions. These duties include, but are not limited to, work in the following areas: reception and telephone, computer applications, typing and transcription, staff support, program support, management support, client and community contacts, documentation and records management, research support, general office duties.

Qualifications

• Completion of Grade XII plus graduate of a business, office information technology, medical office assistant, secretarial course or equivalent combination of education and experience
• Minimum of two years secretarial experience required
• Medical Terminology Course or equivalent
• Advanced working knowledge and proficiency with a variety of computer software and programs, specifically Microsoft Office (Word and Excel)
• Knowledge and prior experience in use of SAP software and Meditech considered an asset
• Knowledge of Mental Health and Addictions programs and services within the local community, the Eastern Zone, as well as within the province is considered an asset
• Adaptable to change and is flexible to accommodate the expectations of the position
• Ability to work in a self-directed environment and also effectively within an interdisciplinary team
• Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
• Demonstrated excellent organizational and prioritizing skills
• Demonstrated commitment to self-learning and continuous professional development
• Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
• Commitment to confidentiality and privacy of NSHA patients and clients
• Competencies in other languages an asset, French preferred
• Successful external applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment.

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information

Hours of Work

Permanent (100%) full-time position; 70.00 hours bi-weekly.

Salary Information

Secretary II (CL07):

$21.73 – $24.31 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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