Secretary II – General Medical Unit

Job title: Secretary II – General Medical Unit

Job description: ​Req ID: 175134
Company: Nova Scotia Health
Location: Eastern Zone, Eastern Memorial Hospital
Department: OPEZ General Medical Unit EMH
Type of Employment: Permanent Hourly PT (50% FTE) x 1 position(s)
Status: CUPE Admin Professionals Position
Posting Closing Date: 6-Mar-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

The Secretary II will be a member of the General Medical Unit team responsible for, but not limited to, the provision of secretarial/clerical duties required for the effective and efficient operation of the General Medical Unit on a day-to-day basis. The duties may include, but are not limited to: reception and telephone, booking, computer applications, typing, transcription, program support, project assistance, management support, scheduling, contact with the community in general, taking and transcribing minutes, as well as general office duties.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration / business / secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of two years of related secretarial experience required
• Proficiency in Microsoft Office (Excel, Word, Power Point, Publisher, Outlook, Teams, and Skype)
• Proficiency in SAP/HRIS preferred
• Payroll entry is an asset
• Experience with meeting and event logistics
• Experience in minute taking is required
• Experience in a health care setting preferred
• Must have excellent interpersonal and communication skills
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Part-Time (50%) Position, 35 Hours Bi-weekly

Compensation and Incentives

$24.69 – $27.53 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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