Secretary III – Primary Health Care

Job title: Secretary III – Primary Health Care

Job description: ​Req ID: 163405

Company: Nova Scotia Health

Location: Western Zone, Yarmouth Regional Hospital

Department: PHC WZ Healthy Neighbourhood YRH

Type of Employment: Permanent Hourly PT (40% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position

Posting Closing Date: 1-Dec-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Health Services Lead, Primary Health Care, the Secretary III provides office, secretarial and administrative support to Harbour South Medical Clinic and other teams within Primary Health Care. The Secretary III is responsible for ensuring that the clinics/offices are run in a smooth, efficient and professional manner and that good working relationships and communication are fostered within their respective sites. Serving as the primary point of contact for the clinics/offices, the Secretary III ensures providers schedules are appropriately booked, accurate billing is completed, patient charts are maintained, and general office duties such as filing, photocopying and maintaining sufficient inventory of supplies; and collecting data and generating reports as required.

This position also provides program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events related to various projects; and assisting with the planning and organization of various meetings and transcribing and distributing minutes of various committees and working groups as requested by the management team.

The Secretary III may be required to work at sites other than their home site due to vacations or leaves-of-absence and when doing so is responsible for efficient operation of both sites at such times.

About You

We would love to hear from you if you have the following:

• Graduate of a recognized office administration program with medical terminology required
• Minimum of two years’ recent related experience, preferably in a medical setting required
• Proficiency in Med Access is an asset (electronic medical record)
• Ability to use Microsoft Windows and all components of Microsoft Office including Excel, Power Point, Outlook
• Typing skills – minimum of 60 words per minute
• Proficiency physician billings (MSI and / or IFHP) is an asset
• Demonstrated current knowledge of Medical Terminology
• Demonstrated communication skills & excellent organizational skills.
• Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
• Demonstrated accountability, initiative, and ability to work independently
• Demonstrated judgment and decision making skills
• Demonstrated planning, organizing, prioritizing and time management skills
• Demonstrated attention to detail
• Demonstrated conflict resolution skills

About you cont.

• Demonstrated ability to maintain confidentiality
• Demonstrated commitment to ongoing learning and professional development
• Commitment to promoting a culture that supports safety, ethical practices and organizational health
• Experience in a health care or hospital setting an asset
• Access to reliable transportation as travel between sites is required
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent part-time position; 28 hours bi-weekly
• Shifts include days, nights and weekends (or other specific hours of shifts)
• Travel to various sites may be required

Compensation and Incentives

$20.36 – $23.14 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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